Privacy Policy

This Privacy Policy explains how By Sivis İnşaat Gıda Bilişim Organizasyon Sanayi ve Dış Ticaret Limited Şirketi (“By Sivis”, “we”, “us”) collects, uses, and protects your personal data when you visit bysivis.comor contact us through the website. It is intended to satisfy our obligations under the Turkish Law on the Protection of Personal Data No. 6698 (“KVKK”) and, where applicable, the EU General Data Protection Regulation (“GDPR”).

1. Data controller

The data controller is By Sivis İnşaat Gıda Bilişim Organizasyon Sanayi ve Dış Ticaret Limited Şirketi, a company incorporated in Türkiye. For any privacy-related question or to exercise your rights, you can reach us at privacy@bysivis.com.

2. Personal data we process

We only process the data you choose to share with us:

• Identity data: your name.
• Contact data: your email address.
• Project information: the project type you select and the message you write in the contact form.
• Technical data: standard server logs (IP address, user agent, timestamp) generated by our hosting provider, used solely for security and abuse prevention.

3. Why we process it

• To respond to your enquiry and follow up on your request.
• To prepare proposals and, if you decide to engage us, to enter into and perform a service agreement.
• To comply with our legal obligations and to keep records of our communications.
• To maintain the security and integrity of our website.

4. Legal basis

We rely on the following legal bases under KVKK Article 5 and GDPR Article 6:

• Your explicit consent, given when you check the consent box and submit the contact form.
• Steps prior to entering into a contract at your request.
• Our legitimate interests in operating the website securely and communicating with prospective clients, balanced against your rights and freedoms.
• Compliance with legal obligations applicable to our business.

5. Service providers

We do not sell your personal data. We rely on a small number of trusted service providers that process data on our behalf:

• Vercel Inc. — website hosting and content delivery (United States).
• Formspree, Inc. — contact form submission and delivery (United States).
• Email provider for receiving and replying to your messages.

These providers are bound by their own data protection terms and may process your data outside Türkiye and the EEA. Where international transfers occur, we rely on the safeguards offered by the providers (such as standard contractual clauses) and on your explicit consent under KVKK Article 9.

6. How long we keep your data

We retain the information you submit through the contact form for up to 24 months from the date of your last interaction with us, after which it is deleted, destroyed, or anonymised. Where a longer retention is required by applicable law, that statutory period applies.

7. Your rights

Under KVKK Article 11 and, where applicable, GDPR Articles 15–22, you have the right to:

• Learn whether we process your personal data and request information about that processing.
• Know the purpose of the processing and whether your data is used in line with that purpose.
• Know the third parties to whom your data has been transferred, in Türkiye or abroad.
• Request correction of incomplete or inaccurate data, or deletion or destruction of your data.
• Request that any correction or deletion be communicated to third parties to whom your data has been transferred.
• Object to outcomes produced solely by automated analysis of your data that adversely affect you.
• Claim compensation if you suffer damage as a result of unlawful processing.
• Withdraw your consent at any time, without affecting the lawfulness of processing carried out before withdrawal.
• Lodge a complaint with the Turkish Personal Data Protection Authority (KVKK Kurumu) or your local supervisory authority.

To exercise any of these rights, email us at privacy@bysivis.com. We will respond within 30 days.

8. Cookies

Our website uses only the strictly necessary cookies required for the site to function. We do not use marketing or analytics cookies. If this changes, we will update this policy.

9. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page, with the “Last updated” date at the top.

10. Contact

Questions about this Privacy Policy or about how we handle your personal data? Email privacy@bysivis.com.